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O-LevelAccountingSources and recording of data7707/21 · May/June 2023 · Q120 Marks

Shvan maintains a petty cash book using the imprest system. The imprest amount, which is $200, is restored every Wednesday. All payments of less than $75 are made from petty cash. All cash receipts of less than $75 are paid into petty cash. On 1 March 2023 Shvan had $61 in his petty cash box. He provided the following information for the first week in March 2023. March 1 Restored petty cash imprest from the business bank account 2 Paid $55 to Giles, a trade payable 3 Paid taxi fare, $21 6 Paid $18 for notepads and pens 6 Received cash, $25, from Mitchell, a trade receivable 7 Paid $30 for office cleaning

  1. (a)Prepare Shvan's petty cash book for the first week of March 2023, on the page opposite. Balance the petty cash book at 7 March 2023 and bring down the balance at 8 March 2023.[10]
  2. (b)Shvan makes payments to Giles from his bank account as well as by cash. He provided the following information. March 1 Owed Giles, $165, from February 13 Paid Giles the amount outstanding on his account, by cheque 22 Purchased goods on credit from Giles, list price $150, subject to a trade discount of 4% Prepare the account for Giles as it would appear in the books of Shvan. Balance the account at 31 March 2023 and bring down the balance at 1 April 2023.[4]
  3. (c)(i)Shvan is considering whether to stop keeping cash at his business premises. He would require all customers to transfer payment directly into his bank account and he would make all business payments from his bank account. State one way Shvan could pay his suppliers, from his bank account, other than by cheque.[1]
  4. (c)(ii)Advise Shvan whether he should stop using cash. Justify your answer by providing two advantages and two disadvantages of stopping using cash.[5]

Mark scheme

Marking points from the official mark scheme (May/June 2023). The mark or mark type is shown in brackets.

  1. [1] (a) Balance b/d 61 (Received column)
  2. [1] (a) Bank 139 (Received column)
  3. [1] (a) Giles 55 (Paid column); 55 (Ledger accounts column)
  4. [1] (a) Taxi fare 21 (Paid column); 21 (Travel column)
  5. [1] (a) Notepads and pens 18 (Paid column); 18 (Office expenses column)
  6. [1] (a) Mitchell 25 (Received column)
  7. [1] (a) Office cleaning 30 (Paid column); 30 (Office expenses column)
  8. [1] (a) Total paid 124 (OF)
  9. [1] (a) Balance c/d 101 (Received column)
  10. [1] (a) Balance b/d 101 (Received column) (OF)
  11. [1] (a) All dates correct (Mar 1, 2, 3, 6, 6, 7, 7, 8)
  12. [1] (b) Mar 2 Petty cash 55 (Dr)
  13. [1] (b) Mar 13 Bank 110 (Dr)
  14. [1] (b) Mar 22 Purchases 144 (Cr)
  15. [1] (b) Mar 31 Balance c/d 144 (Dr)
  16. [1] (b) Apr 1 Balance b/d 144 (Cr) (OF)
  17. [1] (c)(i) Direct debit / Internet transfer / Telephone transfer / Credit transfer / Debit/credit card (Max 1)
  18. [1] (c)(ii) Advantage: Safer – no cash on premises / no transporting cash to/from bank / May reduce fraud / A petty cash book would not be required / Time saving - no cash-handling or journeys to/from bank / need to be physically present to exchange cash / Bank transactions can be quicker
  19. [1] (c)(ii) Advantage: (second distinct point from above list)
  20. [1] (c)(ii) Disadvantage: Some customers/suppliers/service providers may prefer to use cash / May take longer to receive funds via the banking system / OR using cash may be quicker / It may be useful to keep some cash on the premises for emergency use / small expenses / May incur extra bank charges / Bank reconciliation may take longer / is more complex
  21. [1] (c)(ii) Disadvantage: (second distinct point from above list)
  22. [1] (c)(ii) Recommendation

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About this question

Topic
Sources and recording of data, O-Level Accounting (syllabus 7707). Structured question, 20 marks.
Source
O-Level Accounting, May/June 2023 Paper 2 Variant 1, question 1.

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